Website
The CEHS business center website has a new look and new forms. For all your business needs, please go to http://cehs.unl.edu/cehs/cehs-business-center/.
Cash handling
If you ever take any payments, cash, credit card or checks for the University, you must plan to attend either the CEHS training on Sept. 28 from 1:30-3:30 p.m. on City Campus in 249 Teachers College Hall or on Sept. 29 from 1:30-3:30 p.m. on East Campus in 142 HECO. Please RSVP to Ben Lennander at ben@unl.edu. If you are unable to attend one of the sessions, please let Ben know so other arrangements can be made.
If you do not normally receive payments and happen to get a check in the mail, please turn it over to the business team within 24 hours!
Purchasing
Purchasing in CEHS should be done by P-Card, eSHOP, or direct purchase order. Please work with your department office to purchase items you need. Reimbursements can also be done but should be a last resort after other options have been determined to not work. If this method is used, receipts are to be turned in to Nell Inselman within 30 days to ensure reimbursement.
Purchases made with UNL funds should be sent to a UNL address and not to an individual’s home. This helps prevent theft/fraud or the perception of such.
Amazon Prime can only be purchased or reimbursed by UNL if approval is received ahead of time. Contact Dori Smidt at dsmidt2@unl.edu to discuss the need for a UNL only Amazon Prime account.
We would like to remind everyone that has a UNL P-Card to submit the Purchasing Card Transaction Form and back-up documentation in a timely manner. Our bank gives us a limited amount of time to question fraudulent charges. Also, if P-Card charges are delayed in being posted, budget reports are not accurate which can cause unexpected overages or other problems. Delayed paperwork also increases the amount of time it takes staff to process the transaction. Continued submission of late paperwork may result in a P-Card being revoked. We appreciate your help!
Supervisors/ESS time approvers
If you are hiring, please work with the business team BEFORE you offer a position. For temp/student employees please complete the Temporary Employment Request Form. Permanent staff hires please work with Tammie Herrington for ALL steps of the process.
Please ensure you are approving time before you leave for vacation or delegating in firefly before you leave. It is not possible to delegate to someone else verbally or by email.
The network is experiencing processing issues during the 10 a.m. job that sends the email to ESS Time approvers informing the approver there is ESS Time waiting for their approval. To pursue a resolution to the issue, we will temporarily move this job to process at 6 a.m. Monday thru Saturday.
Fair Labor Standards Act
An email will be sent to all employees and their supervisors in the next couple weeks who may be subject to the new FLSA laws. If you have concerns or questions about how this law may impact you, please contact Dori Smidt, dsmidt2@unl.edu.
Affiliates
If your department would like to collaborate with a faculty member from another institution or would benefit from volunteers working with your department on an unpaid basis, there are now more formal procedures we need to follow to get these type of appointments set up as Visiting Adjunct Faculty or Volunteers. Please contact Tammie Herrington at therrington1@unl.edu or Donna Hahn at dhahn1@unl.edu for assistance with these procedures.
Travel
A manual travel authorization form MUST be completed and sent to Nell Inselman BEFORE any expenses are incurred when traveling. Nell will enter it in the electronic travel system and an email will be sent to the traveler letting them know their travel is approved at which point they can start paying for conference registrations or booking airfare.
International
ALL AIRFARE for International Travel must be purchased through Travel and Transport, if any part of the trip is being funded by UNL. If not, no expenses will be reimbursed by UNL. If the entire trip is being funded by outside sources but it is a business trip, please contact Nell Inselman to discuss how the airfare should be purchased.
Airfare
• Attach all airfare receipts for both University paid and self-paid when turning in receipts.
Reminder: Book ALL foreign travel to and within foreign countries through Travel and Transport. Airfare to and within foreign countries not booked through Travel and Transport means your ENTIRE TRIP will NOT be covered.
Receipts
• Are to be turned in to Nell within 30 days from the last day of the trip.
• DO NOT TAPE the receipt to other paper. DO NOT HIGHLIGHT any items on the receipt as it often causes the ink to disappear or not copy properly.
• All receipts must be translated to English in detail. For meals, "Breakfast," "Lunch" or "Dinner" are not specific enough.
• Alcoholic beverages should be marked as alcohol on the receipt and will not be reimbursed.
• Any tips being claimed for a meal must be indicated on the receipt.
• When not claiming a full receipt amount, please circle the items you are claiming on the receipt.
• Actual receipts are required; credit card statements are not sufficient.
Conference Agendas
•Agendas need to be included when requesting reimbursement for conference registration fee or other related conference expenses. Conference agendas are also required to be submitted with P-Card documentation when used for paying a conference registration.
All other travel related questions can be answered on the CEHS Business Center travel website, at the UNL travel website, or by contacting Nell Inselman at ninselman1@unl.edu.
Originally published September 19, 2016 -
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