Tips, tricks & other helpful hints: Reserving a Room/Resource via Webmail

Calendar
Calendar

It is possible to do room and resource reservations when using your webmail account.

1. Open a web browser and go to http://mymail.unl.edu.

2. Login to your webmail account with your complete email address (kjensen4@unl.edu) as the username and your computer login password.

3. On the lower left side of the screen, click “Calendar.”

4. Click the arrow next to “New” and choose “Meeting Request.”

5. In the Meeting dialog box, add any people you wish to invite in the “To” and/or “Optional” fields.

6. Click on “Resources.”

7. In the “Address Book” dialog box, in the search field type “harh,” and click the magnifying glass or touch “Enter” on the keyboard.

8. Select the rooms/resources that you wish to reserve, click “Resources,” and click “OK.”

NOTE: The “Location” field will automatically fill.

9. On the “Home” tab, choose “New Meeting.” Select “New Meeting” from the list if it appears.

10. In the “Subject” field, enter the following information: Event Title (posted time if different than scheduled start and end times) (Contact with phone number) mm/dd/yy *first date of recurring event

11. Make sure the “Request a response to this invitation” box is checked.

12. Set the “Start Time” and “End Time.”

13. If a reservation needs to repeat, click the “Repeat” button, complete the items as appropriate in the “Repetition” dialog box, and click “OK.”

14. Click “Send” to complete the request.

15. Upon completion of the request an email will be sent within several minutes saying the reservation has tentatively been accepted or it has been declined. An additional email will be sent once the reservation has been accepted.

These instructions can also be found in SharePoint > Software Users Group > Shared Documents > Outlook-Office 365 Folder > Reserving a Room/Resource via Webmail - Full Version.