If you or someone you supervise will be leaving the University or transferring to a new position within the University, please complete the offboarding checklists. These forms must be completed and turned in to the Business Center. It is up to the supervisor to ensure ALTC and the Business Team are notified and receive the proper information well ahead of these separations if possible.
All faculty and staff received a memo on Dec. 9 from the chancellor discussing changes to the international travel policy. We have included on our webpage for your quick reference Tips and FAQs around international travel to help ensure your trip is properly handled and your reimbursement after the trip can be received timely. Remember, noncompliance means you will not be reimbursed for your trip! If you have any questions, please contact Nell Insellman at 472-9890 or nell@unl.edu.
We have created a CEHS Travel Guide to assist you when traveling to ensure your reimbursement is promptly reimbursed. Remember, all receipts must be turned in for reimbursement. Even those receipts not required by accounting, are required to keep for audit purposes by the Business Center. If you do not have a receipt, the item will be reduced to $4.99.
The approved Travel Authorization Form should be submitted to Nell to help ensure all items are properly reimbursed. She will enter the trip electronically for the traveler’s review.
Prepayment of travel expenses
UNL will not prepay travel-related expenses such as meals and lodging (unless using hotels.com where UNL pays directly). Conference registration and airfare should be directly purchased through UNL eliminating the need for reimbursement.
Moving and house hunting expenses
All moving and house hunting expenses are subject to the 60 day reimbursement deadline as provided by state of Nebraska statutory requirement 81-1174. House hunting and moving reimbursements should be submitted to the CEHS business team on an employee expense voucher within 30 days, even if the employee does not yet have a personnel number. The business team will be notifying new employees of this when we are told they are doing trips however it is the responsibility of each department to ensure all candidates are informed.
As part of their move, University employees may be reimbursed for reasonable temporary living expenses after arriving at their duty station. However, per the Nebraska State Accounting Manual, meals are specifically disallowed as a temporary living expense. Please also note that any reimbursement of temporary living expenses is considered taxable income and will be added as wages to the employee’s W-2.