The College of Engineering has approved the following policy concerning reimbursement for mileage, in accordance with university procedures.
COE travel between City and Scott campuses:
* Faculty, staff and students may use their personal vehicles for travel between City and Scott campuses. Travel approval will be made through the department and/or the Dean’s Office. Mileage reimbursement will be at 25 cents per mile.
* The College of Engineering has two vehicles from the UNL Motor Pool; one at the City Campus and one at the Scott Campus. The college also has bus service available between campuses during the school year for students, faculty and staff.
* All college faculty and staff are encouraged to use the bus service for travel between the City and Scott campuses to teach classes, attend meetings or conduct other university business.
* College vehicles may be reserved for use during normal business operating hours, M-F, 8 a.m. – 5 p.m. from the Dean’s Office at both City and Scott campuses.
* Faculty, staff, and students must be approved as authorized drivers through UNL Transportation Services, prior to reserving and driving a college vehicle. http://transportation.unl.edu/
Priority will be given to those reserving the college vehicles for the following purposes in the order shown: (1) teaching purposes, (2) official college business, and (3) other university business
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Mileage will be reimbursed on the basis of the commonly used route. Reimbursement will not be made for extra miles logged from a less direct route.
Whenever an employee travels out of state in a personal vehicle no meals or lodging will be reimbursed while en route. Mileage will be reimbursed at the price of an airline (coach) ticket or at the prescribed mileage rate, whichever is less.
Mileage within the city, town or immediate vicinity of one's duty station is not reimbursable, except in rare instances. Written pre-authorization from the Vice Chancellor for Business & Finance is required. A copy of this authorization must accompany corresponding expense reimbursement requests and these requests must be approved by the cognizant dean or director. Any claims for local transportation must be accumulated and submitted no more frequently than monthly and must include the date, itinerary, purpose and mileage for each individual trip. This information must be provided on the Employee Expense Voucher or on a supporting travel log attached to the expense voucher.
Travel expenses incurred between an employee's home and work location are considered to be commuting expense and will not be reimbursed.
Travel expenses incurred between an employee's home and a temporary work location (business trip) may be reimbursed. This includes travel from an employee's home to/from the airport for an extended trip.
Only the authorized traveler who furnishes the private vehicle for group trips may claim and be reimbursed for mileage.
No mileage reimbursement will be made to travelers for the use of University vehicles.
Departments are billed directly for university vehicle rental and mileage charges.
Overall responsibility for monitoring compliance with this policy will rest with the Dean of the College and the Assistant Dean for Business and Fiscal Affairs.
The Dean of the College of Engineering has the expressed authority to refuse reimbursement for any expense deemed inappropriate or excessive.
More details at: http://engineering.unl.edu/faculty-staff-resources/resourcereservation.shtml