Year-End Purchase Order Cleanup in eSHOP

Requesters are encouraged to check their open purchase orders in eSHOP before June 1st.

If the purchase order is older than 60 days, you should be checking further with the shopper and the supplier to see why it is still open. Do not submit a change order to close a PO until you have checked into the details.

PO Status
No Match: No invoices or goods receipts have been processed against
this purchase order.

Partially Matched: This has been partially invoiced, or credit has been

Fully Matched: This designation suggests the invoices match the order and receipts have been completed. It may remain in open status if some manual action was taken by someone in by them.

Only when you have determined that no other items will be received for this purchase order. It is closed in the supplier’s records, and all invoices have completed workflow. Submit a change order attesting that the PO should be finalized and closed.