Contracting may seem complicated, so here are a few helpful tips from the Procurement Contracts Team to help make the process simpler.
1. Creating a contract always goes faster when you use an approved University template. Processing time can be less than half the time it may take if we use the supplier’s “paper”. If you need a template, email our team, and we will provide you with a Box link to templates. Please remember to always use a template from Box, and don’t save the templates to your desktop, as changes are frequently made to these templates, so the most current versions will only be available in the Box folder.
2. Fully complete the template when creating a contract. The state requires a start and end date, as well as the total dollar amount spent. Make sure there is a clear description of services (what is being bought) and how and when the payment will be made. Remember to ask yourself, based on the information in the contract document, could I defend this purchase?
3. Know who should sign the contract. You can view the latest signature authority document at https://bf.unl.edu/policies/signature-authority under section 5, at the far right, under the blue section.
If you are still unsure about anything in your contract, please contact our team either by email at procurementcontracts@unl.edu or phone at (402)472-2126 and press 4.