For those with an @unl.edu email address, here is a quick tutorial or quick refresher on how to use Outlook to reserve a conference room/lobby space in Hardin Hall (HarH 202, 207, 209, 901) or an SNR resource (i.e. Polycom - Conference).
All the rooms are identified as they are named in Hardin Hall (i.e. HarH 202) except for the following:
HARH 001 is the 1st Floor Tower Lobby
HARH 002 is the 2nd Floor Tower Lobby
HARH 003 is the 1st Floor North Wing Lobby
HARH 111 is Water Sciences Lab 111 (WSL 111)
1. In your Outlook Calendar, on the "Home" tab, choose "New Meeting." Select "New Meeting" from the list if it appears.
2. In the reservation window, enter the following information using the given format:
a. "To" line: attendees of the meeting
b. "Subject" line: Event Title (Contact with phone number) mm/dd/yy
EXAMPLE: Test Meeting (K. Jensen 2-7569) 9/9/13
c. "Rooms" button: select the rooms and/or resources needed by typing HARH in the search box to get to a list of the rooms and resources associated with Hardin Hall
d. "Start Time"
e. "End Time"
3. Click "Send" to complete the request.
4. Upon completion of the request an email will be sent within several minutes saying the reservation has tentatively been accepted or it has been declined. An additional email will be sent once the reservation has been accepted.
The reservation requests will be sent to the SNR Resources Approvers for final approval. A notice of acceptance of the reservation will be sent by 5:00 p.m. the next business day. The room/resource will be scheduled tentatively until final approval. Other requests for the same room/resource for the same time frame will be automatically declined. Jacki Loomis is the primary approver for conference rooms and resources. Patty Swanson is the primary approver for classrooms. Karen Jensen is the backup for both.
These instructions, along with illustrations, can also be found in SharePoint > Software Users Group > Shared Documents > Outlook-Office 365 > Reserving a Room-Resource - Short Version.