Services provided to the university by an individual are subject to 1099 reporting. Services should always be processed directly by Accounts Payable. A university employee SHOULD NEVER pay an individual for services and seek reimbursement.
Be sure good “business purpose” descriptions are listed.
A detailed business purpose must be provided on all travel and nontravel reimbursement requests. It should include a phrase denoting how the expense(s) incurred further the mission of the university. For example, instead of just stating “research,” state “research conducted in NE Sandhills to determine Ogallala aquifer levels.”