The Sales Assistant role will require you to have the knowledge, tools, and resources readily needed to assist the sales team. The Sales Assistant will report directly to the Executive Director of Beauty and Account Manager who oversees Beauty, Spirits, and Pharmaceutical. The primary role is to oversee revenue and paging generation and the day-to-day needs of both.
PRIMARY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
• Respond immediately to all client and internal team requests by supplying the response or escalating, as appropriate, to the Director
• Ensure that requests for proposals (RFPs) are being completed in a timely and accurate manner, and meet the client’s objectives by gathering critical information from multiple stakeholders (sales, marketing, research, etc.)
• Maintain competitive reports on a weekly and monthly basis
• Manage regular requests from sales team for mass mailings, issue mailings, editorial credits, and other requests for clients
• Work with the Business Managers to maintain insertion orders and other critical paperwork as needed
• Track production deadlines and work with our production team and clients to secure advertising assets
• Ensure client meetings and presentations are well prepared and coordinate client entertainment as needed
• Perform ad hoc administrative support such as: phone coverage, filing, expenses, calendar & contact database management, travel arranging
REQUIREMENTS:
• Passion for advertising sales is imperative
• Bachelor’s degree and relevant work experience, as well as excellent verbal and written communication skills
• Must be motivated, personable, organized, resourceful, detail-oriented, and able to multi-task in a fast-paced environment
• Extremely computer savvy with the ability to master sales systems
• Proven ability to deliver timely, accurate work product and demonstrate good follow-up
• Desire to drive change and innovation by improving work product and processes
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook